Risk assessment

Chess Club name: Coulsdon Chess Fellowship      Assessment carried out by: Daniel Gliddon

Date of next review: If an incident occurs                                                    

Date assessment was carried out:20-7-20

Date Reviewed : 9-9-2021

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

 

Transmission of Corona virus from player to player while attending chess playing session:

 

1 Through touching hard surfaces or equipment already touched by infected person.

 

1.1 Venue

Features: Door Knobs, light switches, etc.

Players, staff, visitors, volunteers acquiring virus by touching contaminated objects or surfaces

Things to consider:

 

  • Ensuring hard surfaces at the venue are as likely as possible to be virus free at start of session

 

  • Cleaning and disinfect objects and surfaces that are likely to be touched regularly. Propping doors open as far as possible

 

  • Providing hand washing

facilities or hand sanitiser for all people coming into the club

 

Further things to think about:

 

•       Staff/volunteers regularly reminded to ensure cleaning procedures

carried out

 

•       Consider the use of checklist for cleaning points

 

•       Asking players, visitors, staff and volunteers to wash or sanitise their hands on arrival, and then regularly throughout the playing session

 Arbiter/centre manager/CCF staff

. Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.2 Venue Features:

Catering

Equipment

Player acquiring virus by touch

Consider:

 

•       Teas, coffees and crisps will be available to purchase.  Mugs will be dishwashed at the end of the evening with them not being reused throughout the evening with hand washing them.

 

•       Players are still welcome to bring and take away any drinks and drinking vessels for their own use

 

•       Only one person in Kitchen at a time (e.g. if they wish to have some water or make themselves a tea or coffee)

 

•       Regular cleansing of kitchen surfaces taps etc.

 

 

Ensure that players are aware of procedures

 

 

 

 

 

 

 

 

 

 

 

 

 

Member of staff to supervise and wipe down surfaces regularly

 Arbiter/centre manager/CCF staff

 

 

1.3 Cash

Handling

Player acquiring virus by touch

Consider:

 

•       No cash handling

 

•       Players paying for the session by prior bank

transfer of (entry) fees

 

•       Only accepting cheques/exact amounts, and quarantining cash for

72 hrs 

 

 

Ensure that players are aware of procedures

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.4 Coats and

Hats

Player acquiring virus by touching another

player’s contaminated clothing

Consider:

•       Ask players to bring the minimal amount of

outdoor clothing

 

 

Consider:

•       Staggered arrival and leaving times so that players do not congregate around coats, etc. when arriving or leaving

 

•       Ask players to socially distance when arriving and leaving

 

•       Consider a “marshal” to make sure that social distancing is being

observed

 

·         Players to keep out clothing with them under their chair

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

1.5 Toilets

 

Toilets will be available during the session

Areas in toilets may be contaminated by one player and touched by another

Possible action you may take:

 

•       Placing antiseptic hand wash in each toilet

 

•       Regular cleaning of handles etc.

 

•       Ensuring disposable paper towels are

available

 

•       Instructing players to wipe surfaces (BIN) and then use handwash

thoroughly after using

toilet

 

•       Instructing players to maintain social distancing if queueing

 

•       Only one person in the toilets at any given time.

 

 

Consider:

 

•     Placing signage that explains current hand washing guidance in

the rest room area

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.6 Players bringing the virus into the club on their hands

Players may contaminate surfaces or equipment

Possible action you may take:

 

•       Clear signage confirming the symptoms of coronavirus and ask players not to attend if they are showing any

symptoms

 

•       Providing hand washing

facilities or hand sanitiser for all people coming into the club

Consider:

•       Sending a questionnaire to players asking them to confirm they do not have

symptoms

 

•       Regularly reminding staff, volunteers and members not to attend if they are showing any symptoms

 

•       Signage throughout the playing venue promoting hand washing

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.7 Chess Club Equipment:

 

Tables and chairs

Player acquiring virus by touching contaminated furniture

Possible action you may take:

 

•       Wiping tables and chairs clean before start of each

session

 

•       Encouraging players not to move furniture unnecessarily during

the playing session

 

•       Discouraging players from storing coats etc.

on chair backs

 

•       Wearing disposable gloves when arranging the furniture and equipment prior to the playing session

 

•       Keeping movement of players/changes of opponent to a minimum during the playing session

Consider:

 

•       Planning the playing session well in advance, with room layout and instructions properly communicated to members 

•       Room layout and boards etc. should be in place in advance of players’ arrival

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.8 Chess Club Equipment:

 

Boards

Player acquiring virus by touch

Possible action you might take:

 

•       Storing boards for 72 hours prior to usage

 

•       Cleaning boards prior to the start of each playing

sessions

 

•       Wearing disposable gloves when putting boards and other

equipment on tables

 

•       Boards not to be moved during

playing session

 

Consider:

 

•       Signage to remind players of the new protocols that need to be in place

•       The extra space that will be needed between boards to maintain social distancing will reduce the number of players able to play

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

1.9 Chess Club Equipment:

 

Clocks

Player acquiring virus by touch

Possible action you may take:

 

•       Quarantine clocks for

72 hours prior to use

 

•       Clocks to be laid out at start of session using gloves, and not moved unnecessarily until the playing session has

ended

 

•       Preset time controls on clocks before the start of each playing session

 

•       Provision of adequate wipes and bins for players to clean clocks periodically during the playing session when necessary

 

Consider:

 

•     Signage to remind players of the need to clean clocks regularly during the playing

session

 

 

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.10 Chess Club Equipment:

 

Pieces

Player acquiring virus by touch

Possible action you may take:

 

 

•       Providing each player with his own set of pieces for the playing session.  For informal games, relaxing normal playing conventions (eg removing your own pieces from the board when taken)

 

•       When playing the same opponent informally with opposite colour, retain the same pieces but

swap K & Q around

 

•       Provision of adequate hand sanitizing dispensers in the playing hall for use throughout the playing session

Consider:

 

•       Location of hand sanitisers, making the cleaning of hands easier

•       For informal games, players being co-operative to avoid risk of contamination by touching only your own pieces

•       Any adjustments to playing protocols must be made within the laws of chess if a game is to formally graded.  The use of two boards for the same game would be acceptable

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

 

1.11 Chess Club Equipment:

 

Table Numbering

Signs

Player acquiring virus by touch

Possible action you may take:

 

•       Table numbering signs

being stored for at least 72 hours before each session or wiped clean after every session with a sanitising wipe

 

•       Disposable gloves being worn when putting table numbers on tables

 

•       Players instructed not to touch them

 

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

1.12 Chess Club Equipment:

 

Scorecards and pens

Player acquiring virus by touch

Possible action you may take:

 

•       Instructing players to use their own pens

 

•       Adequate supply of scoresheets on each table prior to the start of each playing

session

 

•       Players to take scoresheets home

 

 

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

1.13 Chess Club Equipment:

 

Other equipment

 

 

Player acquiring virus by touch

 

 

Possible action you may take:

 

•       Demonstration boards to be used by one person only for the duration of the session

•       Hand cleansing prior to reading books or magazines, or using single purpose disposable gloves when reading.  Quarantine literature for 72 hours after session

 

 

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

2 Through inhaling droplets breathed out by infected person.

2.1 Players standing or walking without observing social distancing on drive way

 

 

 

 

Player acquiring virus by airborne droplet

 

 

 

 Possible action you may take:

•       Players and staff not to use the drive way for parking.

•       Social distancing signage

•       Floor signs to encourage social distancing

•       Mandatory wearing of face masks

•       Players must also stay 2m apart and only approach the board when they are to move.

 

 

 

 

 

 

 

Consider:

• Adjustments necessary to take social distancing fully into account will be different for each venue.  Clubs should individually assess their playing hall to ensure risk of Covid 19 infection is minimized, including entry and exit routes, and playing areas

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

               

 

 

 

 

 

 

 

 

 

 

 

2.2 Players clustering as they approach the playing hall

 

 

 

Player acquiring virus by airborne droplet

 

 

 

 Possible action you may take:

 

•       Arrange for players to queue if necessary, with appropriate social distancing

•       Stagger arrival times

 

 

 

Consider: 

 

•       Ensuring players are

              aware

•       Appointing a “marshal” to ensure social distancing is maintained

 

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

2.3 Players passing each other without distancing as they take their places

 

 

 

 

 

Player acquiring virus by airborne droplet

 

 

 

 

 

 Possible action you may take:

 

•       Marshalling players into a queue if necessary

•       There will be a strict one way system in the hall with one door allocated as entry and one as exit.  You may be required to let other player enter the hall before you if they have further down the hall to walk.

 

 

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

What are the hazards?

 

Who might be harmed and how?

What controls should be considered?

What further action should you consider taking to control the risks?

Who

should carry out

the action

if adopted?

When should the action if adopted be carried out by?

Done

2.4 Players passing each other without distancing as they leave

 

 

 

 

Player acquiring virus by airborne droplet

 

 

 

 

Possible action you may take:

 

•       Asking players to collect outdoor clothing etc, and depart socially distanced, by table number if instructed

•       Stagger departure times

 

 

 

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

 

2.5 Players breathing on each other at the table

 

Player acquiring virus by airborne droplet

 

Possible action you may take:

 

•       Players will be advised to bring their own face mask, to be worn at all times in the playing venue

 

•       Clubs have a stock of disposable single use face masks to use as necessary

 

•       Ensuring layout of the playing tables fulfils social

distancing guidance in place at the time (currently two metres or one metre with mitigation)

 

•       Ensuring playing venue is properly ventilated, with windows open and doors propped open

 

 

Consider:

 

•       Planning the room layout, with the venue management, well ahead of the playing session, in accordance with the HM Government guidance in place at the time

•       Ensure room is laid out in accordance with the plan

•       If as is likely the number of playing boards is reduced, using a booking system to ensure numbers of players do not exceed maximum capacity   Players must not turn up for Dicky White only matches without first prior booking it or a fixture being set.

•       Playing games on two boards, facing the same direction with clock between players, moves called out as in blind chess (games played using this method are suitable for grading submission)

 

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff

 

2.6 Players breathing on each other as they change opponents

Player acquiring virus by airborne droplet

Possible action you may take:

•       Names and board numbers called at the start of each round

•       Where a session is less formal with more staggered start times, players

should be instructed to maintain social distancing at all times

•       Ensure layout of the

playing tables fulfils social distancing guidance in place at the time

 

 

Consider:

•       With the planned room layout, including a oneway path around the room from which players can access their table

•       Effectively communicating the room layout and walkways in advance to members attending

•       HM Government

guidance on use of community facilities is that players should only interact socially with two households in any

location.  Until the guidance changes, it may be necessary to restrict players to one opponent per playing session

 

 Arbiter/centre manager/CCF staff

 Arbiter/centre manager/CCF staff